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MINUTES OF THE ANNUAL GENERAL
MEETING
Held on 21 May 2008 at King Arthur’s School, Wincanton at 7.30pm
Present: The committee and 9 members.
1. The Minutes of the last AGM were circulated, agreed by the meeting as
a correct record, and passed.
2. Matters Arising. None.
3. Reports by Officers
a. Treasurer. The Club remained in credit, and the forecast of income over
expenditure was satisfactory, but it would be wise to raise the meeting fee
to £1.50, particularly as insurance costs had increased because of
the DPI equipment. The account was agreed by members.
b. Secretary. The Secretary ran through last year’s programme and hoped that
members had enjoyed the varied range of events. The Club outings had been
enjoyable, but not very well attended.
c. Competition Secretary. A resume of competitions over the past year was
given. They had been well supported, but interest in slides had diminished.
The Club was placed 3rd in the Bradford Abbas Shield and unplaced in the
Kingswood Salver competition. The Club had won the Inter-Club Competitions
against Gillingham and against Shaftesbury. Our WCPF Digital Image entry
was placed 24th out of 43 clubs. Members had entered for the Knightshayes
Trophy, but had not been successful.
d. Chairman. It had been an enjoyable year with good support for our competitions.
There had been a welcome influx of new members, so that we were no longer
classified as a ‘small club’. Fewer members were using film and so it seemed
sensible to follow national trends and abandon slides for projected digital
images. The new digital projector had enhanced the opportunities within the
Club, and we were grateful for Tony Cole acting as custodian. The outings
had been enjoyable and the visit to Montacute House would have to be followed
up in conjunction with the National Trust. Those who had prints selected
for the WCPF exhibition were congratulated. Len Ivins was thanked for hosting
a practical evening. The Chairman concluded by thanking the committee for
their work over the past year, especially Elaine Fraser who was not standing
for re-election as Competition Secretary, a post she had held conscientiously
for many years.
4. Election of Officers. The following were elected unopposed:
Chairman
Jim Eastaugh
Secretary
Lachlan
Fraser
Treasurer/Vice Chairman
David Primmer
Competition Secretary
Tony Cole
Property Officer
Bill Candy
Webmaster
Rob Cochran
5. Annual Awards. The Chairman presented the following awards, which had
been very well contested with close results:
Secretary’s Shield for Slides
Elaine Fraser
LF Folkes Cup for Prints
Amanda White and Ian Wallis
(jointly)
Improver’s Cup
Michael Anthony
The Chairman’s Trophy
Pat Buller
6. Revised Competition Rules. Tony Cole explained the new rules revised to
cater for prints and projected digital images. The new procedure would need
to be bedded in, and possibly members would have to pre-determine a print
or image to be discarded if there was an excessive number of entries to a
competition. The new rules with minor amendment to paragraph 6 (delete ‘best
2’ in line 2, and change ‘one’ to ‘won’ in the penultimate line) were approved
by members. The webmaster suggested that both print images and digital projected
images should be submitted on disk in advance to facilitate updating the
web gallery. The Chairman, in response to a question, explained the selection
process for inter-club competitions. He added that Gillingham were committed
to ceasing slides, and Shaftesbury and Bradford Abbas were still undecided
on this issue.
7. Programme for 2008/09. The draft programme was outlined by the Chairman.
An outing was being arranged to Weymouth. The Knightshayes Trophy subject
was ‘Bridges’. There was considerable debate over the timing of the Club’s
Open Competition and its relationship to the Bradford Abbas Shield and Kingswood
Salver competitions. It was not possible to resolve a number of related issues
at this Meeting, so the matter will be considered further by the Committee
before the programme is finalised.
8. Any Other Business. A suggestion that the Club offers a rotating series
of framed images for display in the Adult Education Centre was endorsed.
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